PEO & Payroll Supervisor

Department:  Finance 

Reports To:  Director of Finance 

Status:  PT Non -Exempt, Hourly 24 hours per week 

Hiring Range: $31.25 to $33.65 per hour 

Performance Measure: Semi-Annual Review 

Job Summary   

Join Community Food Share as our PEO & Payroll Supervisor.  This role plays a central, hands-on role in ensuring Community Food Share’s people systems and processes run smoothly, accurately, and consistently. This position owns the day-to-day operations of payroll, time off benefits, onboarding, compliance, and is the liaison between Community Food Share and our Professional Employer Organization (PEO), AdvanStaff. 

 Working closely with leadership, this role ensures that people strategies and policies are effectively implemented through strong operational execution. The PEO & Payroll Supervisor serves as a trusted resource for employees as a team member of the administrative team and is the primary liaison with the PEO. 

 The ideal candidate is highly organized, detail-oriented, and holds a high level of discretion and professionalism - someone who takes pride in accuracy, follows through on details, and enjoys creating efficient, reliable systems that support both employees and the organization. 

Essential Responsibilities:

People Operations & PEO Liaison

• Serve as the primary day-to-day contact between Community Food Share and the PEO
• Support Community Food Share team members with PEO needs
• Ensure timely, accurate, and high-quality execution of payroll, benefits, and HR processes
• Escalate complex issues and trends to leadership as appropriate
• Translate policies, processes, and systems into clear, accessible information for employees
• Maintain a high level of discretion, professionalism, and accountability

Payroll & Benefits Coordination

• Own payroll coordination with the PEO, including collecting, validating, and submitting data
• Review payroll reports for accuracy and ensure timely processing
• Partner with the Director of Finance and PEO to resolve discrepancies
• Support the tracking of time off benefits and employee understanding of available offerings
• Communicate payroll timelines, expectations, and updates across the organization
• Protect the private information of team members with utmost integrity

Compliance, Reporting & PEO Systems Management

• Coordinate PEO onboarding for new hires and follow up on system setup and benefits enrollment
• Support supervisors in employee transitions (resignations, terminations), ensuring the PEO transition is completed and offboarding actions are completed
• Order DiSc profile for new or promoted team members
• Maintain accurate employee records
• Track required trainings, certifications, and acknowledgments
• Support audits and compliance reporting with strong attention to detail
• Generate and share reports (e.g., headcount, turnover) to support leadership decision-making
•  Identify opportunities to improve workflows, systems, and documentation

Administrative & Finance Operations Support

• Responsible for I-9 maintenance and annual audit
• Responsible for UI submission upon the departure of a team member
• Responsible for annual simple IRA enrollment
• Responsible for coordinating annual benefits open enrollment meetings
• Support performance review and incentive program administration
• Assist in the processing of incoming mail, including tracking and documenting mailed donations
• Assist with accounts payable processes, including vendor setup, W-9 collection, and bill.com coordination
• Coordinate credit card receipt collection and reconciliation
• Assist with quarterly sales tax submissions
• Provide general administrative support as needed

Travel

• Travel locally in service area may be required, as well as occasional overnight travel for events and conferences.

The above is a fair representation of the duties and responsibilities for this position but is not meant to be all-inclusive. Other duties may from time to time be assigned at the discretion of the Director of Finance.

Qualifications & Skills  

Alignment with Community Food Share’s mission and a compassionate appreciation for hunger issues are essential to the successful performance of all responsibilities. The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the essential functions of this job:

Education and Experience 

• Experience in payroll, administration support, or related fields—or a combination of lived and professional experience that demonstrates the ability to perform the role
• Experience working with a PEO or HR/payroll systems strongly preferred
• Demonstrated ability to manage processes independently and follow through on complex, detail-oriented work
• Strong organizational and time management skills
• Comfort working with HR/payroll systems and Microsoft Office tools 

Skills and Behaviors

• Strong interpersonal communication skills across diverse audiences
• Strong critical thinking, attention to detail, and analytical skills
• High level of integrity and discretion in handling sensitive information
• Ability to identify challenges and proactively develop solutions
• Collaborative, team-oriented mindset
• Commitment to fostering a workplace culture of belonging and respect
• Sound judgment, reliability, and accountability
• Commitment to fostering a respectful and inclusive workplace

Additional Information 

We recognize that candidates may not meet every qualification listed. If you are excited about this role and believe you could contribute to our team, we encourage you to apply. We are committed to providing an inclusive and accessible hiring process. If you require accommodations at any stage, we welcome the opportunity to support you.

Work Schedule 

This is a part-time position working 24 hours per week (3 days per week).  

Flex Schedule Eligibility

This position is classified as eligible for a hybrid remote work schedule.  Hybrid is defined as being at the discretion of the supervisor and dependent upon the needs of the organization and the job responsibilities, as well as any public health orders which may be in effect at the time. Hybrid workers may be required to flex their schedules to work several days in the facility and must be able to be in the facility within 48 hours of being notified to appear. Hybrid workers are assigned to private offices or cubicles onsite as they may be required to work frequently in the facility. Community Food Share will provide IT equipment for work performed in the facility; a laptop may or may not be available for remote work.  Hybrid workers will be required to have access to a stable internet connection. (TEAM APPLE HYBRID)

Physical Demands 

This position is primarily an office/administrative position. While performing the duties of this job, the employee is regularly required to sit and/or stand for long periods. Employee is frequently required to reach with hands and arms. Employee may be required to bend, kneel, crouch, crawl, push, pull, stoop, climb stairs and ladders, balance, walk for extended periods of time; use hands to finger, grasp, handle, or feel; reach with hands and arms above the shoulder; be able to talk; and hear with or without aid. The employee may occasionally lift, leverage, and/or move up to 50 pounds repetitively. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, color vision, distance vision and ability to adjust focus. 

The physical demands described here are representative of those to be met by an employee to successfully perform the essential functions of this job.

Work Environment 

Community Food Share operates in a working warehouse environment. While performing the duties of this job, the employee may be exposed to wet and/or humid conditions and moving equipment. The employee may be exposed to high, precarious places; outside weather conditions; and extreme cold in the walk-ins. The noise level in the work environment is usually moderate, but may be loud with machinery and equipment in operation. 

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position. 

Community Food Share offers a rich suite of benefits for its part-time employees, including,   

• Up to 20 paid vacation days per year with annual rollover, prorated based on hours worked 
• Up to10 paid Holidays prorated based on scheduled days and hours worked in the work week 
• Up to 10 paid sick days per year, prorated based on hours worked in the work week 
• 1 personal day per year – 8 hours prorated based on hours worked in the week –must be used as one workday 
• Up to 8 hours of paid volunteer time per year prorated based on hours worked in the work week 
• Up to 5 days paid bereavement time prorated based on hours worked in the work week 
• Matched SIMPLE IRA vested at 100% from day 1  
• 100% company paid Colorado FAMLI leave premium 
• Semi-Annual Incentive Award based on performance, prorated for start date 

Did we mention we have a great culture?   

To apply for this position, please submit a current resume and cover letter detailing your qualifications and interest in this position to careers@communityfoodshare.org.